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Freight Forwarding Project Coordinator

Date: 05-Aug-2019

Location: Houston, TX, US

Company: Panalpina

Req ID: 160885
Job Function: Energy Solutions
Full-Time/Part-Time: Full-time
Contract Type: Regular Employment
Job Level: Professional
Department: Projects Operations (PP-2), Energy Solutions


Location: Houston, TX (HOU), United States

Contract Type: Regular Employment, months

Full time/Part time: Full-time,

Travel Required: up to 10%

Start Date: 24/06/2019

The Panalpina Group is one of the world's leading providers of supply chain solutions, combining intercontinental Air and Ocean Freight with comprehensive Value-Added Logistics Services and Supply Chain Services. We operate a global network with some 500 branches in more than 80 countries, and employ approximately 15,000 people worldwide.

We are looking to hire a Freight Forwarding Project Coordinator to provide project coordination and administrative support to the project manager to ensure project milestones are tracked and recorded, project documentation is completed, relevant data is logged, and reports generated and distributed. Also, to facilitate status updates with business, and serve as liaison between vendors and Panalpina resources.


* Provide administrative and documentation support services to the project team by processing standard shipments in cooperation with the customer service group.

* Prepare an issue shipping documentation.

* Track pending shipments and update appropriate software as needed.

* Receive and distribute documents for pending shipments

* Make copies in accordance with the shipping import/export requirements.

* Ensure that the files contain all require documentation and they are filed in accordance with documentation guidelines.


* 5 years of experience in freight forwarding logistics including Ocean/Air Export and Import;

* P.O. management, Project Breakbulk and OOG a plus

* Education

* Fluent in English (reading/writing)

* High school diploma or equivalent

* Associate's degree preferred

* Some previous freight forwarding experience helpful

* Second language skills helpful

* Must be willing and able to obtain HAZMAT certification within 90 days of employment


* Ability to communicate and interact effectively with people from multi-functional and diverse backgrounds.

* Must be able to meet deadlines and complete all projects in a timely manner.

* In-depth knowledge and experience in project, program, process and data management in Logistics or Operations Management.

* Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

* Ability to effectively present information and respond to questions from management, employees and vendors

* Demonstrated ability to manage multiple tasks.

* Ability to consistently exhibit the core values of the company (integrity, professionalism, and performance).

* Ability to work in in a fast-paced, stressful environment with poise and purpose.

* Excellent judgment and use of discretion, diligence, dependability and strong work ethic.

* Requires excellent interpersonal skills and the ability to communicate in a confident and professional manner.

* Ability to work with a group, or autonomously, with a strong sense of urgency in completing tasks, efficiently and productively with little or no supervision.

*Equal employment opportunity employer*